Primary responsibility for greeting guests to the Corporate Office, answering phones, and providing outstanding customer service and making a positive first impression for the organization.
Primary/Essential Duties & Responsibilities:
Greet all visitors into the Lobby.
Help with the scanning of documents for the accounting department.
Process incoming and outgoing mail for the company.
Assist in maintaining the appearance of Lobby and office work area visible to outside guests.
Process incoming HOA payments as necessary
Responsible for office supplies (maintaining levels, ordering and budget control)
Provide administrative support to the finance department as necessary
Attend and actively participate in all departmental functions (e.g., monthly meeting, training, etc.)
Support HR function by providing applications for potential applicants, and working with Director of HR for processing applicants and new hires.
Other duties added as needed.
Knowledge & Skill Requirements:
Minimum high school graduate or its equivalency.
2+ years of administrative experience
Strong verbal and written communication skills.
Skilled with general office machines including 10-key, PC, copying machines, mail machines, folding machine, etc.
Able to lift up to 25 pounds
Able to reach and sort mail efficiently
Finance experience or interest in learning highly desirable
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.