Vendors must supply Ghertner & Company with:
W9 – signed and dated.
Certificate of Insurance (COI) which includes Workers compensation insurance (Sole proprietors should submit their state exemption certificate) and General Liability.
Proof of corporate status from State of Tennessee/Kentucky/Alabama (depending upon vendor’s location).
Invoicing & Payment Policies:
Invoices are submitted via email (*.pdf format only) to ap@ghertner.com
All invoices must be in the name of the community association receiving the goods or services, not Ghertner & Company.
A separate invoice for each individual association is required; do not combine multiple associations on one invoice.
The company processes invoices within a few business days of receipt and routes them to the Community Association Manager for approval. Invoices over $10k require additional approval from the Association’s Board of Directors.
ACH Payments are processed five days a week; check payments are processed once per week.
As of July 1, 2025, all vendors are required to accept ACH payments. Here is a link to securely submit vendor banking information: ACH Submisson Form
Lien Waiver Forms:
The company requires lien waivers from construction contractors. Please ask the Community Association Manager if you are required to submit a Lien Waiver with your invoice.